Schedule Manager
A faster, smarter way to build and manage schedules.
The Schedule Manager is VAIRKKO’s newest scheduling editor. It loads quickly, displays jobs vertically for improved visibility, includes powerful filtering options, and introduces new tools to simplify even the most complex schedules.
Accessing the Schedule Manager
Log in to the VAIRKKO Platform.
Click ADMIN in the upper-right corner of the screen.
From the Administrative Toolbar, select Schedule Management.
Select Schedule Manager from the list of available editors.
Schedule Layout Overview
The Schedule Manager is designed for quick scanning and easier job-based management.
• Days are displayed across the top of the schedule
• Shifts are displayed vertically under each day
• Shifts are grouped by job for clarity and organization
Navigating the Schedule
Use the navigation tools to move through your schedule efficiently.
• Use the left and right arrows to move forward or backward one week at a time
• Select a specific date to jump directly to that schedule view
Filtering and Search Options
The Schedule Manager offers multiple filtering tools to help you quickly locate specific shifts, jobs, or locations.
• Filter by location
• Use additional filter options to refine results
• Use the text search bar to search by keyword
• Click directly on a job or shift group within the schedule to automatically filter by that selection
Settings and Display Options
Use the Settings panel to customize how your schedule is displayed.
• Group shifts by job
• Adjust sorting preferences
• Enable or disable auto reload
Drag and Drop Scheduling
The Schedule Manager allows for quick, intuitive schedule edits.
• Drag and drop shifts by hovering over and clicking the top of a shift
• Use the drop zone - a temporary holding area to move shifts on the schedule
• Click on a day to view day-specific details
• Drag and drop availability or bids to place users in open shifts. View swaps, or approve time off requests
Editing Shift Details
• Click on a shift to view shift details and make quick edits
• Select Edit Slot to open the full slot editor for advanced editing
Notifications
After making changes to the schedule, select your notification preferences to control how updates are communicated to employees.