The VAIRKKO Platform offers a robust time and attendance piece which allows your employees and managers to view their time cards. Time cards will show on which days, shifts, times an employee punched in/out of work along with any approved or pending time off requests for that reside within that pay period. There are two ways to access an employee time card:
As an Employee Viewing Their Own Time Card:
Depending on your agency's settings, employees can view their own time cards 24/7. Each time card will include access to the following information:
- The day (Sunday, Monday, Tuesday, etc) in which the Punch In/Out occurred
- The Employee Approval Status (either approved or not-approved)
- The Management Approval Status (Displays if Management has approved the punch)
- The Schedule Job in which the employee worked for that day. This also may show "Forced Punch" if the employee did not clock into a pre-defined shift on the schedule
- The Shift the employee clocked into. This also may show "Forced Punch" if the employee did not clock into a pre-defined shift on the schedule.
- The Punch or Earning code for the individual punches
- The Payroll Time. This is the time from which payroll will start and end payment for the shift
- The Work Hours. This shows the total amount of work hours for the shift
- The Payable Hours. This shows the total number of hours to be sent to payroll for payment to the employee
Employees may also view the following information:
- The Punch Type: If the punch was made by an administrator or from the time clock
- The Punch Comments: By clicking on the 'bubble' icon employees may view all comments/remarks made for the punch including the comments/remarks made by themselves from the time clock
NOTE: Employees can be configured to view one of two time card types; either the General Staff or the Management/Supervisor Time Card.
- The General Staff Time Card: Does not allow any updating of information such as times, codes, etc. The only things employees may change/update is their approval status along with any comments, etc.
- The Management/Supervisor Time Card: Allows employees to update the punch/earning code, the shift times, comments, etc. This time card should be used for those employees who may enter their own time into the system
The default time card used for all users is the General Staff Time Card. To change the time card an employee will see please follow the steps below:
- Login to the VAIRKKO Platform and select Admin in the upper right side of the screen
- Select Employee Management -> HR Cloud from the Admin Toolbar on the left side of the screen
- Select Actions -> Jump To -> Payroll next to the employee you wish to interact with (This is not available with HR Basic)
- On the employee's Payroll Tab select the Time Card Type from the drop-down box under "Default Time Card"
- Click on the "Submit" button to save your changes.
As an Administrator: Similar to the employee time card, the view from an administrator will be nearly identical however with more editing capabilities. There is only one view/version for administrators to view time cards with.
To view an employee time card as an administrator follow the below steps.
- Login to the VAIRKKO Platform and select Admin in the upper right side of the screen
- Select Schedule -> Payroll Management from the Admin Toolbar on the left side of the screen
- The Time Card area defaults to the current pay period. To change pay periods select the Pay Period in the Filter Area
- Select "View Time Card" next to the employee you wish to interact with.
NOTE: ONLY punch records where the Management Approved setting is set to YES will be exported to payroll.